Training for student councils: How to organise events with high-profile guests

Last year we held an interactive training for student council presidents from across the country in the Great Hall of the National Academy of Music, at the invitation of the

National Representation of Student Councils.

The topic? "How to organize events with dignitaries and guests."

The event has become a platform for practical training aimed at creating professional skills and confidence when organising events with important guests and delegations.

Highlights of the training

Protocol and etiquette

In the first part of the day we conducted a simulation to give participants practical knowledge of:

- 🎩 Dress styles - how to choose the right dress code for the occasion.

- 🤝 Meetings between delegations - basic protocol rules for formal events.

- 🏆 Hierarchical order of dignitaries - according to the rules of state protocol.

- 🍽️ Table Etiquette - demonstration on setting the table for a 5-course menu and delivering gala dinners.

Models for organizing events

In the second part of the day the participants were divided in teams and given practical tasks:

- 📨 Writing official invitations for institutional presence.

- 💸 Establish budget with major expenditure items.

- 🗂️ Structure a Gantt chart to allocate responsibilities.

- 📣 Compose a press release.

- 🍴 Menu selection and catering.

- 📝 Preparation of program for the event.

- 📲 Integration of technology into the organizing process.

- 🙌 Create a volunteer profile and a plan to manage them.

- 📥 Develop a back-up plan to minimize risks.

Results and feedback

The training was highly participatory. We conducted a satisfaction evaluation at the end of the day, and the results were excellent!

Here is what the participants said:

"Smiling, communicative and radiant personalities. They work in sync and with a clear division of roles. By actually leading the training, they demonstrate the actual functioning of the work plans that are embedded in the training."

"The experiential learning method was extremely useful and allowed us to see in practice how an event is organized, from the idea to the details."

"Dynamic, structured and always ready to answer our questions. The training was inspiring and very practical."

"Excellent organisation, professionalism and lots of positive energy. We learned not only what to do but also how to think strategically."

Ready to increase your team's effectiveness?

Our trainings focus on practical skills and experiential learning. If you would like us to organise a similar event for your team, please contact us by private message. We will send you a portfolio of topics that we can adapt to your needs.

Raycho Raychev and Tihomira T. Naneva are ready to support you in achieving the new level of professionalism and efficiency!